Send submission deadline reminders
The system automatically emails students who have not submitted documents when a deadline is approaching. Staff can also send an additional message when they need to add guidance.
Automatic email
Section titled “Automatic email”When a program’s 제출 마감 알림 (submission deadline reminders) is enabled, the system sends email every day at 9 a.m. Korea Standard Time under these rules.
- A milestone has required documents due within 24 hours.
- Only students who have not submitted those documents receive the email.
- Staff summaries are not sent automatically.
- A person does not receive two messages for the same program on the same day. Manual sending also skips students who have already received that day’s automatic email.
If the automatic email is sufficient, no action is needed. To disable reminders entirely, turn off 제출 마감 알림 in the operating settings during program creation or in the editor.
What recipients see
Section titled “What recipients see”All subjects begin with [oss-hub]. For one milestone, the subject includes its name and remaining time, such as [oss-hub] 제출 마감 24시간 전 · 마일스톤 이름 (24 hours until submission deadline · milestone name).
Student email
Section titled “Student email”- Subject for multiple items:
마감 임박 제출 N건(N submissions due soon). - Body: program, milestone, and deadline.
- Button:
제출하러 가기(go to submission).
Staff summary
Section titled “Staff summary”- Subject for multiple items:
마감 임박 마일스톤 N건(N milestones due soon). - Body: program, milestone, deadline, and students missing submissions.
- Button:
대시보드 열기(open dashboard).
Staff email begins with 안녕하세요, 운영진님. (hello, program team) and is sent only when you send manually. Additional guidance entered for manual sending appears beneath the opening sentence.
Send manually
Section titled “Send manually”Use this when you have extra guidance for students or want to send a staff summary. Open 제출 마감 알림 in the program editor.
- Check that ①
제출 마감 알림is enabled, then click프로그램 정보 저장(save program information). Until saved,설정을 저장한 뒤 발송 대상을 미리볼 수 있습니다.says you must save before previewing recipients. - Add text in
학생용 추가 안내(additional guidance for students) or교직원용 추가 안내(additional guidance for staff). Each allows up to 4,000 characters. - Click ②
발송 대상 미리보기(preview recipients). - Read the recipient counts and email body in ① the
발송 대상 확인(check recipients) card. This text is a card heading, not a button. - When ready, click
안내 보내기(send guidance). Email is sent immediately without a confirmation dialog.
Check these details in the preview.
학생 발송 가능 N명(N eligible students) and excluded counts:수신 거부(opted out),비활성(inactive), and이메일 없음(no email). These exclusion counts refer to students.교직원 요약 수신 N명(N staff summary recipients): staff and administrators with notification receipt enabled and an email address.학생용 메일(student email) and교직원용 메일(staff email) appear side by side. In a narrow window, they become학생용and교직원용tabs. Changing미리 볼 학생(student to preview) changes only the body preview, not the recipient list.
A preview is valid for 10 minutes. Sent email cannot be recalled, so check the counts before sending.
You cannot notify students excluded as 수신 거부 (opted out) from this screen. A procedure for contacting them another way has not yet been established. Policy confirmation needed